Sand and Spruce Events

Services Provided Upon Booking Wedding Planning Checklist I will provide you with a detailed planning checklist to use throughout the wedding planning process (if needed). Services Provided 30-60 Days Before the Wedding Day Details Meeting One (1) meeting to review wedding day details, talk through the timing of the wedding day events, and review the services that will be provided by your contracted event professionals. This meeting is up to 2 hours in length and takes place approximately 45-60 days prior to the wedding day. Create First Draft of the Wedding Day Schedule After the details meeting, we will draft a detailed wedding ceremony and reception schedule. At this time, we will also create our checklist regarding the setup of all wedding decor and details that we are responsible for. Once the first draft of the wedding day schedule and setup checklist is complete, you will review it and have the opportunity to provide feedback and corrections within five (5) business days. Create a Wedding Vendor List I will compile a list of all your contracted wedding professionals with their contact information. Introduction to Your Vendor Team I will contact your vendor team approximately 45 days prior to the wedding to introduce myself as your wedding day manager. Services Provided 30 Days Before the Wedding Day Email and Phone Support I will be available to answer wedding related questions through phone and email during. You can expect a response from myself within 48 hours during the workweek. Final Walk-Through Meeting I will work with you and your reception venue to schedule and attend the final walk-through meeting. This meeting takes place at your reception venue to finalize the wedding day schedule, setup details, logistics, and layout of the reception room. This meeting typically takes place 15-45 days prior to the wedding day and can be up to two (2) hours in length. Finalize the Wedding Day Schedule After the final walk-through meeting, I will finalize the wedding day schedule with you, your venue(s), and the vendor team, then distribute the schedule to the event professionals who are involved in the wedding day. Final Vendor Confirmations During the week prior to the wedding, I will confirm timing and logistical details with each event professional you have booked. This includes communicating load-in and load-out instructions, delivery and tear down times, and set-up logistics for the wedding day. Services Provided 1-3 Days Before the Wedding Day Wedding Rehearsal Coordination I will attend your wedding rehearsal and work with your wedding officiant or minister to rehearse the processional, ceremony outline, and recessional. We will review the wedding day arrival time and locations with the bridal party. The rehearsal coordination includes up to one hour of time for your wedding planner to coordinate the ceremony rehearsal. Before scheduling the rehearsal time with your ceremony location, it is required that you confirm availability of your wedding planner. Collection of Small Decor Items If your wedding venue does not have storage capability, you may deliver up to 4 medium size boxes of items to myself during this time frame. A medium size box is no larger than 2’ x 3’ in size. I will bring these items to the wedding on the wedding day. These items may include favors, escort and place cards, seating chart, menu cards, table numbers, wedding programs, guest book, card box or basket, toasting flutes, cake serving set, signage, and small decor items. If you have additional decor items beyond this, I may be able to accommodate your needs with additional assistants, added planning hours, or added services. Services Provided on the Wedding Day On-Site Time I will be on-site for up to ten (10) hours on the day of the wedding. Arrival and departure times are listed in the wedding day schedule and are determined as we confirm the schedule. Throughout the day, we will use the wedding day schedule to manage the timing and events of the day for you, your guests, and the vendor team. Client Concierge I will check-in with you and your fiancé throughout the wedding day to ensure your needs are met, questions are answered, and the day is happening according to your desires. Set-up Supervision I will supervise ceremony and reception load-in and setup with your vendor team. I will setup small decor items and details including wedding favors, ceremony candles, wedding programs, guest book, toasting flutes, cake serving set, guest favors, card box, place cards, escort cards, table names or numbers, menu cards, and seating charts. Coordinate the Ceremony I will assist with line-up of the wedding processional, including grandparents, parents, and the bridal party. I will cue the ceremony musicians if needed and direct the individuals involved in the ceremony processional. After the ceremony, I will move small decor items to the reception location if needed. Coordinate the Reception During the reception, I will work closely with the venue, catering team, DJ or band, and the photo and video professionals to ensure accuracy of upcoming events, announcements to be made, and smooth transitions for you and your guests throughout the reception event. This includes coordination of the grand entrance, first dance, parent dances, toasts, cake cutting, bouquet and garter toss, last dance, grand exit, and any other events that are scheduled to take place. Vendor Team Lead I will be the point of contact for your team of wedding professionals on the day of the wedding. Using the wedding day schedule, I will work with your event professionals to answer questions and use our best efforts to stay on schedule throughout the day of the wedding. I will also work with the catering staff and vendor team to coordinate vendor meals and breaks if needed. Guest Assistance I will assist guests with questions that arise throughout the day. Along with the catering or venue staff, we will graciously direct guests from the ceremony to the cocktail hour location and then to the reception location if needed. Clean-up Supervision I will oversee reception clean up including collection of personal items such as the guest book, toasting flutes, cake serving set, and extra stationery items. I will work with your designated person to put weddings gifts and personal items into their car or other on-site location at the end of the reception. Emergency Kit I have a wedding day emergency kit that will be on-site for the wedding day. This kit includes a variety of items such as bandages, safety pins, hair spray, wet wipes, scissors, tape, mints, a sewing kit, and many other items to fix emergencies or necessities that may happen on the wedding day. We can confirm if any other items may be needed. *Please note that centerpiece breakdown, installation/removal of chair covers, janitorial services, transportation of wedding gifts, bussing of tables, and trash removal are not included in these services provided by myself. I may be able to accommodate your needs with additional assistants, added planning hours, or added services.

Partial Wedding Planning includes the Month-of Coordination services plus the set list of services provided below. Partial Wedding Planning allows you to be in charge of the planning process while also having the ability to bring on expert guidance to help with certain tasks and details. Partial Wedding Planning includes:
 An initial get-to-know-you meeting or phone conference where your I will ask questions to learn more about you and your fiance and to discuss all aspects of the wedding. This meeting will lay the foundation of the work you will do with me throughout the planning process. This meeting is up to 1.5 hours in length. Four (4) planning meetings or phone conferences throughout the planning process with myself. These meetings are up to 1.5 hours each and can also be used for your planner to attend vendor meetings with you if preferred. 
 2-4 custom vendor recommendations to match your style and budget for each category including caterers, photographers, videographers, music and entertainment, floral and decor, cake designers, stationery companies, transportation, attire resources, and rentals. Your planner will provide feedback and give advice on choosing the best vendor professionals if needed.
 Creation of a mutual Pinterest inspiration board to help you finalize the overall style of the wedding and to share ideas for wedding details.
 Access to an online planning portal that has a custom planning checklist, wedding day schedules, wedding details checklist, your budget projection, meeting notes, and a place to keep your vendor contracts.
 Creation of a detailed wedding budget projection based on the get-to-know you interview at the start of the planning process. *These services can be customizable based on your needs. We can uncover this in the initial phone call.